Application for Experience Certificate writing guide

It’s as simple as drafting any other letter to apply for an application for experience certificate. A professional request letter sample for the experience letter may be seen below. However, there are a few points to keep in mind when writing a letter requesting an application for experience certificate.

Select the appropriate recipient: You must determine who in the HR department is in charge of your experience certificate. The request letter should ideally be addressed to your immediate supervisor, the HR Manager, Director, or the proprietor.

You can address your requests to a senior authority in the organization if your immediate supervisor or HR is not responding to your requirements.

Be courteous: The request letter’s tone should be courteous and professional. The addressee should not be treated with disdain or arrogance in the letter.

Show Thanks: At the outset of your application, express gratitude to the organization for the lessons learned and experience gained, and then seek an experience letter.

Keep things short and sweet: Always respect the time of the receiver. Remove any extraneous paragraphs. The application’s purpose should be absolutely clear and to the point.

Check whether you have anything waiting on your end: don’t forget to inquire if you missed a formality or the exit procedure. If there is one, offer to settle any outstanding difficulties as soon as possible.

What is an Experience Certificate?

An experience letter, also known as an experience certificate, is a formal letter from an employer to an employee certifying that the individual has worked for the company. Employees need experience letters when they start a new job.

The time spent by an employee in an organization is noted on a standard experience certificate format, which adds to his or her entire experience. This document is required by the firm you want to work for or by the university or organization where you want to further your education.

The name and location of the firm where you worked are mentioned on the paper. When writing a request letter for your experience certificate, you should be truthful and kind. Experience certificates, as the name implies, are confirmation of a person’s prior work experience.

It also assists applicants in obtaining a better deal when negotiating a wage or other job circumstances. Companies occasionally offer experience certificates without the employee’s request. However, it is the employee’s obligation to inquire for and get an experience certificate if the company does not give one.

Failure to do so might jeopardize an employee’s career prospects. As a result, writing a letter to your reporting manager/HR/relevant authority is one of the finest strategies to receive an experience certificate application.

Application for Experience Certificate Format

Application for Experience Certificate Sample-1

Email ID of the recipient

Subject: Request for Issuance of Experience Certificate

Dear Mrs. Harshita Agnihotri,

This is to inform you that I worked at Wipro Ltd as an Accounts Executive, Employee ID, in the Purchase Department from October 5, 2016, to December 30, 2020. I’ve fulfilled my notice period, as well as the handover procedure and leave requirements.

I’m writing to urge that you issue my experience letter/certificate as soon as possible. I’d also want to express my gratitude for the lessons learned and possibilities presented to me throughout my time with the organization.

Kindly consider this request on a priority basis, as I’m supposed to submit a copy of the experience letter on or before 15 December 2020 to my next employer.
Thank you for your valuable time.

Yours’ sincerely,
Mr.Naman Gupta

Application for Experience Certificate Sample-2

Email ID of the recipient

Subject: Request for Issuance of Experience Certificate

This is to advise you that I have been picked as an HR Manager at an organization Appolo Technologies Ltd, and I must begin working immediately on 5 October 2021.

As I have worked in your distinguished organization for the last 5 years as an HR manager, it has been a wonderful trip with you and I have learned a great deal. I am grateful for the opportunity for professional progress that the organization has afforded me, and it has added a lot of value to my resume.

I’d like to respectfully urge that you issue my experience certificate as quickly as possible. If you could just consider providing my experience certificate, I would be really grateful. This would be extremely beneficial to my future professional development.

You will be much appreciated.
Yours’ sincerely,
Mr.Ranjan Chaudhary

Application for Experience Certificate – Do’s & Don’ts


  1. Demonstrate your commitment to your company.
  2. Explain why you require the experience certificate in detail.
  3. Maintain a formal tone throughout your correspondence.
  4. Make sure there are no grammatical or punctuation issues.


  1. Even if you’ve worked for a long period, try to be nice to your supervisor/HR manager.
  2. In the email, use acronyms, emojis, fancy fonts, backgrounds, or graphics.
  3. Instead of sending a short email, write a long one.


An application for experience certificate expresses how useful an employee was and how much they contributed to the company. It also serves as a supplement to the CV or resume by serving as a proof document. From the standpoint of employment, it is the employer’s responsibility to provide an application for experience certificate letter that includes all of the above information.

The certificate is printed on the organization’s official letterhead and signed/sealed by the appropriate officials. An experience certificate is a crucial document that you should get from your company’s HR department. You must either write an application in a suitable format or mail it to the appropriate person.

In the application, provide the topic line and contact information for the concerned individual, as well as the reason for changing jobs and the time frame for receiving an experience certificate from the company.

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